{"id":6882,"date":"2017-09-15T15:23:40","date_gmt":"2017-09-15T19:23:40","guid":{"rendered":"http:\/\/vault217.gmu.edu\/?p=6882"},"modified":"2017-09-15T15:23:40","modified_gmt":"2017-09-15T19:23:40","slug":"no-rest-in-relocation-the-university-records-center-renovation","status":"publish","type":"post","link":"https:\/\/vault217.gmu.edu\/?p=6882","title":{"rendered":"No Rest in Relocation: The University Records Center Renovation"},"content":{"rendered":"

Moving is no simple task. Whether you\u2019re moving into your first college apartment from your parents\u2019 house, or moving across the country with your spouse in search of new opportunities and careers. Moving is especially difficult when you\u2019ve got a lot of stuff \u2013 whether you need to downsize, rent a storage unit, or start selling off items of dubious personal value, moving can be a struggle for your stuff as much as it is for you. When your stuff is over 12,000 records boxes on nearly 300 pallets, moving is less a struggle and more a logistical nightmare.<\/p>\n

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All of these boxes had to be wrapped and organized on these pallets and then placed on the shelves before relocation.<\/p><\/div>\n

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This past summer, George Mason\u2019s Records Management team, with some substantial aid from the Special Collections Research Center (SCRC), the Facilities Management, and Interstate Movers staff shifted the entire University Records Management (URM) inventory from one side of the Facilities Warehouse to the other. The project first involved careful, coordinated, and collaborative planning on the part of URM and Mason’s Facilities Administration. The goal was to provide URM with a substantial increase of storage capacity (to account for the University\u2019s growth at large) without a substantial increase in footprint. The resultant plans saw the University\u2019s Records Center increase its capacity to serve the records keeping need of the University, using existing space.<\/p>\n

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New stacks and boxes on pallets.<\/p><\/div>\n

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Relocated desk area.<\/p><\/div>\n

While the planning aspect of the warehouse move is worthy of its own article, the physical task of prepping the entire inventory of the Records Center was a feat in and of itself. The nearly 300 pallets, each containing either 32 (for pallets on shelves) or 40 (ground-pallets) boxes, first needed to be shored up if damaged, then wrapped in plastic sheeting, and finally staged so as to facilitate rapid and efficient moving. On top of this, after planning and revising plans, touring the warehouse with potential contractors, calling for contractor bids and accepting bids, the renovation was set to proceed in the last week of July. July is, as most Virginians are aware, possibly the hottest, most humid month of the year. The task of prepping the URC for move, thus, was a scorching, exhausting affair.<\/p>\n

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New wall where old shelving and desk area was.<\/p><\/div>\n

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Beginning in early July, the University Records Center was officially closed to any new influx of records. Once all outstanding pick-ups were received, the process of wrapping pallets began. Two weeks before the beginning if the move, the URM team began bringing down twelve pallets at a time, staging them for inspection, fixing any issues (such as broken or sagging boxes, replacing pallets, and reattaching labels) and wrapping them top to bottom in plastic wrap. The entire process per pallet took one person nearly a half hour on average, with the support of the SCRC team, that time was cut down to minutes. On average, a team of four could fix, wrap, and replace on the shelf thirty-six or more pallets in a day despite 90\u00b0 heat and humidity. We in University Records Management simply could not have accomplished this feat without the steadfast support and aid of the SCRC or the Facilities staff.<\/p>\n","protected":false},"excerpt":{"rendered":"

Moving is no simple task. Whether you\u2019re moving into your first college apartment from your parents\u2019 house, or moving across the country with your spouse in search of new opportunities and careers. Moving is especially difficult when you\u2019ve got a lot of stuff \u2013 whether you need to downsize, rent a storage unit, or start […]<\/p>\n","protected":false},"author":1,"featured_media":6899,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"_uf_show_specific_survey":0,"_uf_disable_surveys":false,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[272,203],"tags":[211,490,217,203,528],"class_list":["post-6882","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-gmu-fairfax-campus","category-records-management","tag-george-mason-university","tag-moving","tag-records","tag-records-management","tag-warehouses"],"aioseo_notices":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2017\/09\/IMG_20170913_104724594-e1505503121755.jpg?fit=800%2C450&ssl=1","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/p8Ep5i-1N0","jetpack-related-posts":[{"id":7393,"url":"https:\/\/vault217.gmu.edu\/?p=7393","url_meta":{"origin":6882,"position":0},"title":"Managing Records and Expectations: Questing for Your Own \u201cBest Practices\u201d","author":"admin","date":"April 10, 2018","format":false,"excerpt":"There is something to be said about managing expectations in a field where terms like \u201cbest practices\u201d are thrown around in casual conversations at happy hour as often as in staff meetings. Best practices as a term doesn\u2019t leave much in the way for wiggle room \u2013 either your records\u2026","rel":"","context":"In "Records Management"","block_context":{"text":"Records Management","link":"https:\/\/vault217.gmu.edu\/?cat=203"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2018\/04\/Best-Practices-Grail.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2018\/04\/Best-Practices-Grail.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2018\/04\/Best-Practices-Grail.jpg?resize=525%2C300&ssl=1 1.5x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2018\/04\/Best-Practices-Grail.jpg?resize=700%2C400&ssl=1 2x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2018\/04\/Best-Practices-Grail.jpg?resize=1050%2C600&ssl=1 3x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2018\/04\/Best-Practices-Grail.jpg?resize=1400%2C800&ssl=1 4x"},"classes":[]},{"id":5612,"url":"https:\/\/vault217.gmu.edu\/?p=5612","url_meta":{"origin":6882,"position":1},"title":"Records and Information Management: What We Do With Student Records","author":"admin","date":"April 29, 2016","format":false,"excerpt":"Graduation season has come again! Most of the colleges here at Mason will be using the quiet months ahead to pack away the files of the spring graduates who have finished their academic career. For some offices, that means small hills of archival boxes packed against the wall until they\u2026","rel":"","context":"In "GMU Fairfax Campus"","block_context":{"text":"GMU Fairfax Campus","link":"https:\/\/vault217.gmu.edu\/?cat=272"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":8836,"url":"https:\/\/vault217.gmu.edu\/?p=8836","url_meta":{"origin":6882,"position":2},"title":"Shared Custody – Working in University Records Management and Special Collections","author":"Amanda Menjivar","date":"September 11, 2019","format":false,"excerpt":"This post was written by Lana Mason, Records Management Assistant and Processing Student Assistant. Lana has an Associate of Arts degree in Fine Arts from Piedmont Virginia Community College. She is currently studying Art History at George Mason University. Lana was the recipient of the University Libraries Student Assistant Scholarship\u2026","rel":"","context":"In "GMU Fairfax Campus"","block_context":{"text":"GMU Fairfax Campus","link":"https:\/\/vault217.gmu.edu\/?cat=272"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2019\/09\/IMG_20180117_135922369.jpg?fit=1200%2C675&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2019\/09\/IMG_20180117_135922369.jpg?fit=1200%2C675&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2019\/09\/IMG_20180117_135922369.jpg?fit=1200%2C675&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2019\/09\/IMG_20180117_135922369.jpg?fit=1200%2C675&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2019\/09\/IMG_20180117_135922369.jpg?fit=1200%2C675&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":2057,"url":"https:\/\/vault217.gmu.edu\/?p=2057","url_meta":{"origin":6882,"position":3},"title":"Spring Cleaning","author":"admin","date":"January 7, 2011","format":false,"excerpt":"The thermometer may be hovering close to freezing, but George Mason University employees are already thinking about spring. \u201cSpring Cleaning\u201d is underway in many offices, as employees are either preparing to move to new quarters or preparing for the start of the new semester. George Mason University Records Management, run\u2026","rel":"","context":"In "Records Management"","block_context":{"text":"Records Management","link":"https:\/\/vault217.gmu.edu\/?cat=203"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2011\/01\/warehouse-good.jpg?resize=350%2C200","width":350,"height":200},"classes":[]},{"id":2664,"url":"https:\/\/vault217.gmu.edu\/?p=2664","url_meta":{"origin":6882,"position":4},"title":"Mass Shredding Made Easy","author":"admin","date":"August 25, 2011","format":false,"excerpt":"In the early days of Records Management, the majority of university records could be disposed though recycling or waste\u00a0 (simply throwing records in the trash).\u00a0 Due to the confidential nature of university records and ever increasing security concerns, shredding is now mandatory for most temporary records.\u00a0 Fear not!\u00a0 Records Management\u2026","rel":"","context":"In "Records Management"","block_context":{"text":"Records Management","link":"https:\/\/vault217.gmu.edu\/?cat=203"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2011\/08\/SDC10480.jpg?resize=350%2C200","width":350,"height":200},"classes":[]},{"id":6569,"url":"https:\/\/vault217.gmu.edu\/?p=6569","url_meta":{"origin":6882,"position":5},"title":"University Archives Series: Planning, Moving, and Preparing for the Unexpected","author":"admin","date":"June 9, 2017","format":false,"excerpt":"This is the second post within the University Archives Series. These posts will be somewhat irregular and depend mostly on my progress with this project. How the project began: Last summer after working as the Interim Research Services Coordinator and planning our first open house, I had realized that something\u2026","rel":"","context":"In "University Archives Series"","block_context":{"text":"University Archives Series","link":"https:\/\/vault217.gmu.edu\/?cat=457"},"img":{"alt_text":"UA","src":"https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2017\/06\/UA.jpg?resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2017\/06\/UA.jpg?resize=350%2C200 1x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2017\/06\/UA.jpg?resize=525%2C300 1.5x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2017\/06\/UA.jpg?resize=700%2C400 2x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2017\/06\/UA.jpg?resize=1050%2C600 3x, https:\/\/i0.wp.com\/vault217.gmu.edu\/wp-content\/uploads\/2017\/06\/UA.jpg?resize=1400%2C800 4x"},"classes":[]}],"jetpack_likes_enabled":true,"_links":{"self":[{"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=\/wp\/v2\/posts\/6882","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=6882"}],"version-history":[{"count":3,"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=\/wp\/v2\/posts\/6882\/revisions"}],"predecessor-version":[{"id":6900,"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=\/wp\/v2\/posts\/6882\/revisions\/6900"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=\/wp\/v2\/media\/6899"}],"wp:attachment":[{"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=6882"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=6882"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/vault217.gmu.edu\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=6882"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}