In the early days of Records Management, the majority of university records could be disposed though recycling or waste (simply throwing records in the trash). Due to the confidential nature of university records and ever increasing security concerns, shredding is now mandatory for most temporary records. Fear not! Records Management provides a free shredding service for all university offices and departments.
Before any records are shredded, we must receive disposal permission from the department of origin. We then stage the records on the floor of the University Records Center and double check each box to assure that only the proper records are disposed.
View inside the University Records Center where boxes are staged for shredding.
Boxes that can be shredded are placed on shred pallets and clearly labeled.
We shred approximately 300 boxes of temporary records each month. To handle this mass shredding, we use an outside vendor, Shred-It. We shred all records on-site as an added security measure.
The Shred-It truck parks outside the Central Receiving Warehouse, while shredding is completed on-site.
A peak at the industrial shredder inside the Shred-It truck.
Contents of an entire box are shredded -- no need to remove paperclips, staples, or binders.
The thermometer may be hovering close to freezing, but George Mason University employees are already thinking about spring. “Spring Cleaning” is underway in many offices, as employees are either preparing to move to new quarters or preparing for the start of the new semester.
George Mason University Records Management, run out of Special Collections & Archives, assists university departments with the retention and disposition of all temporary university records.
We help with spring cleaning efforts by offering an alternative location to store inactive, but still important, university records. University offices may store inactive paper records at the University Records Center in the Central Receiving Warehouse on the Fairfax campus. Approximately 10,000 cubic feet of inactive university records reside in this secure and efficient space. The department of origin retains full ownership of all records stored there and can request records returned any time.
We make the process as easy as possible. Records Management provides boxes, free of charge, for all records stored at the University Records Center. We also arrange for box transfer with no charge to faculty or staff.
A view inside the University Records Center
For additional information about Records Management, take a look at our website: http://recordsmanagement.gmu.edu/